Odds are you’re using more Zoom than ever now, so why not have more fun? These Zoom tips & tricks will make any meeting more fun.
Zoom is easy to get started with, but includes many advanced features. For those who would like to delve a little deeper into what Zoom can do, the Zoom Help Center has content to read for hours. Today, we will look at some quick and simple tips & tricks to navigate faster, enhance video, boost audio, and have some fun.
Zoom Tips for Keyboard Shortcuts
There are many keyboard shortcuts for Zoom, but here are some useful hot keys to use while in a meeting.
Quick Invite: Alt+I (PC) or ⌘Cmd+I (Mac) to open the invite window from a meeting.
Record a Meeting: Alt+R (PC) or ⌘Cmd+Shift+R (Mac) to start recording and Alt+P (PC) or ⌘Cmd+Shift+P (Mac) to pause/resume recording.
Share a Screen: Alt+Shift+S (PC) or ⌘Cmd+Shift+S (Mac) to start screen sharing, and ALT+T (PC) or ⌘Cmd+Shift+T (Mac) to pause/resume sharing.
Mute/Unmute Your Microphone: Alt+A (PC) or ⌘Cmd+Shift+A (Mac) to mute/unmute your audio.
Turn On/Off Your Camera: Alt+V (PC) or ⌘Cmd+Shift+V (Mac) to activate/deactivate your video.
Mute Everyone: This only works for the meeting host. Alt+M (PC) or ⌘Cmd+Ctrl+M (Mac) mutes everyone in the meeting to stop ambient noise from interfering with the audio.
Disable Automatic Video: By going to Settings>Video and selecting “Turn off my video when joining meeting,” you can enter meetings without your webcam being automatically turned on and possibly broadcasting a less-than-flattering angle or disorganized area.
Virtual Background: You can add a virtual background to your video feed in the Zoom settings. Both static images and video can be used, but having a solid background to start with, like a wall, is important. Without having a solid color physically behind you, the virtual background may show up distorted or spotty. To enable it, navigate to Settings and click “Virtual Background” on the left hand panel.
Zoom recommends that static images have an aspect ratio of 16:9 and a resolution of 1920 x 1080 px, and videos (MP4 or MOV file) have a minimum resolution of 480 by 360 pixels (360p) and a maximum resolution of 1920 by 1080 pixels (1080p), but there isn’t a size limit on virtual backgrounds. Once enabling the virtual background, you’ll need to log out and back into the desktop client for it to take effect.
When in a Zoom room or meeting, you can turn on your virtual background. Click the ^ next to “Start/Stop Video” and select “Choose a virtual background”: Instructions for business administrators to enable virtual backgrounds for organizations & groups can be found here.
Enhance Appearance: In Settings>Video, you can choose “Touch Up My Appearance,” which adds smoothing and a soft focus to the video feed. This reduces image noise and essentially acts like a light airbrush filter to smooth skin imperfections.
Fun Filters: Utilizing 3rd party software can allow you to add fun filters to your video feed. One of the most popular is Snap Camera, which is available on both PC and Mac. Others include Streamlabs, Pixect, and ManyCam. There are many filters for just about anything imaginable, ranging from overlays to image enhancement. They can add a bit of whimsy to daily meetings.
Disable Automatic Audio: When joining a meeting, you can choose to enter muted. Go to Settings>Audio and uncheck the box that says “Automatically join audio by computer when joining a meeting.” This will allow you to enable your audio at your convenience, rather than being actively audible as soon as you join.
Push to Talk: Go to Settings>Audio and click the checkbox that says “Press and hold SPACE key to temporarily unmute yourself.” This will let you stay muted and unmute easily instead of having to click the mute/unmute option in the meeting.
Suppress Background Noise: By navigating to Settings>Audio>Advanced, you can suppress background noise that your microphone might pick up, such as desk fans and desk thumps. Noise suppression can be set to automatic, disabled, moderate suppression, or aggressive suppression, and echo cancellation offers auto and disabled.
Persistent background noise includes things such as fans, wind, air conditioners, and traffic; ambient noises that are more-or-less steady. Intermittent background noise includes things like keyboard clacks, tapping, chair creaks, and doors closing. Zoom uses deep learning AI to pick up on intermittent noises.
To silently react during a meeting, click the “Reactions” tab at the bottom of the meeting screen, and choose an emoji. The emoji will disappear after five seconds. These allow you to confirm or agree with the speaker, as well as “raise your hand” for a question or comment.
You can also use emojis in chat, as well.
You can send animated gifs via GIPHY in your Zoom chat space!
To send a gif, open the chat window, click the smiley icon, click “GIF,” and type in your search term. Up to eight gifs will show up, and simply choose the one you’d like to use. You can click the arrow above the gif to minimize it, and click the menu to the right of it to copy, delete, save, or add to your favorite emojis.
Zoom is a useful tool for any entrepreneur, and is invaluable during the COVID-19 crisis. If you would like to discuss further how Zoom can help you and your business, Graziani Multimedia is offering free 15-minute discussions to help your small business thrive.
We're here to help you come up with free or cheap ways to keep your small business afloat during this crisis. Just book a free 15-minute Zoom call with us and we'll see how we can help.